may have. An agenda is prepared by the
director of Budget and Procurement
concerning the needs of the State's
agencies. Another agenda is prepared
by the director of Public Improvements
concerning capital improvements which
require the Board's approval. By agree-
ment the secretary's agenda is consid-
ered first.
BONDS
The secretary of the Board writes all
beneficiaries of bond income, i.e., hos-
pitals, prisons, schools, for their par-
ticular cash needs. He gathers this
information and places it on the agenda.
The treasurer determines when to sell
bonds and how much can be sold in
view of the money market. The treas-
urer also recommends the bond counsel
who determines the legality and regu-
larity of the bond issue. Although it is
not provided for by statute, the comp-
troller handles the accounting. Before
a request is finally approved, it is exam-
ined through budget analysis by the
Department of Budget and Procurement
to determine its necessity. Finally, the
Board approves or disapproves.
CAPITAL IMPROVEMENTS
Capital improvements generally are
presented to the Board by the agenda
submitted by the director of Public Im-
provements. An agency requests a new
building or alterations through the
Department of Public Improvements.
Requests are examined to determine the
need and the adequacy of the plans.
The plans also go through the Board of
Architectural Review. The Department
takes bids and submits the final total
cost to the Board along with the Depart-
ment's recommendation.
GENERAL MATERIALS
Procedure for approving office sup-
plies, desks, etc., is much the same as
above. Requests come through the
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Department of Budget and Procure-
ment; if unusual or slightly extraordi-
nary, they are analyzed. Generally,
each agency has an over-all budget
analyst assigned to it. Requests are sent
to the director of Budget and Procure-
ment, who determines whether they are
to be placed on the agenda.
The procedure is best understood by
following a case from an initial request
to the Board's action. The superintend-
ent of the Chief of Police thought that
it would be a good idea for all state em-
ployees who drive state cars or who
drive their own cars and are reimbursed
by the State to have defensive-driver
training. Although he called the secre-
tary first about this idea because he
knew him personally, his request should
have been routed through the director
of Budget and Procurement for ap-
proval. The secretary called the direc-
tor who, after studying the plan, felt
neutral about the desirability of imple-
menting the idea. The secretary put the
request on the agenda of the Board of
Public Works, and when the matter was
reached, the superintendent presented
his case before the Board. The expendi-
ture was approved and was paid out of
the General Emergency Fund.
INFORMAL ACTION
When an emergency request is made
and the Board is not meeting, action can
be taken if there has been approval in
writing by each member of the Board.
If one member dissents, informal action
cannot be taken. There is no statutory
provision for this procedure.
SUBMERGED LANDS
When a request is made by a gravel
company to dredge sand and gravel
from submerged land, it is sent to the
secretary who gathers all the necessary
information on value, interference with
navigation, and natural resources from
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